Dean Bradford, Linda Rooke, Tom Rooke, Peter Butler, Allan Bloomfield, Derek Martin, Cliff Wright, Cal Niebergall, Elaine Freedman, Jan Dynes, Keith Elhart, Carol Beatty, Cheryl Finnie

OVERVIEW

 Purpose:

Mayor Grimm has requested that the community raise at least $5 million toward the cost of this project within the next 12 - 15 months.

 Committee Chair:

Dean Bradford offered the position of chair to all committee members. It was agreed Dean would continue as the Committee chair.

 Structure:

Informal group of individuals committed to meeting the purpose. Not necessary to set up a foundation as part of this group, donations/receipts can be channeled through the City, MH Community Foundation, MH Museum and Art Gallery and/or the Chamber of Commerce. Need to integrate the requirements of formal organizations within the informal structure.

All agreed that direct pledges/donations/grants is our prime function, not organizing special events. There is no specific budget designated to the fund-raising committee.

 Pledges vs Donations:

It is not necessary to have the actual donations, pledges are sufficient at this time. However, individuals/organizations who wish to make a donation immediately can do so.

 Donor Recognition:

Details on the actual building are limited to a downtown site which will house a museum, art gallery and performing arts centre. The functional study which will identify these details is scheduled to proceed concurrently with the fund-raising. There was a discussion on levels of recognition, "selling" of rooms, etc. amount of donations required to received major recognition. At this point, any specific requests for recognition will be acknowledged for future consideration, but we require more detail from the functional study (types, numbers of rooms, actual costs, etc.)

Media Relations:

One individual (chairperson) will be delegated to speak with the media at this point. It was suggested that a media relations sub-committee may be considered for developing proactive positive relations with the media. (Colleen Wilson was mentioned as a possible chair for this sub-committee.)

Sub-Committees:

Target sectors for funding sources were identified for sub-committees to approach as follows:

 Government - provincial, federal, municipal (including counties, Redcliff, other)

Businesses - Manufacturing and Industrial/Chamber of Commerce

Non Profit Groups - service clubs, associations, societies (including cultural groups)

High Net Worth Individuals

Granting Organizations

Cal Niebergall, Chair,

Cliff Wright

Will Greenwood, Chair

Jan Dynes

Tom/Linda Rooke, Chair

Orv Kope

Elaine Freedman, Chair

Peter Butler, Mick Nodwell

Dean Bradford, Chair

Derek Martin

General Population was also mentioned, it was felt it would be premature to approach this sector.

• • ** Chairs of sub-committees to identify any other members they wish to add to their committee for the next meeting.

Goals:

Round table discussion on fund-raising expectations by sub-committees, as follows:

Government 2.5 - 3 million

Business ?

High Net Individuals 1 - 2 million

Non Profit Organizations 3/4 - 1 million

Granting Organizations 75,000 - 100,000 per year

• • ** Sub-committee chairs are to identify their approach to meeting these goals within their target group and bring back to the next meeting.

 Committee Name:

A consistent name should be used to identify the committee, and in any presentation material. The Committee preferred to avoid the use of the generic Museum, Art Gallery, Performing Arts Centre. The Centennial Project Fund-raising Committee was agreed upon.

 Presentation

Package:

A presentation package is required to ensure all members are presenting the same information.

• • ** Cheryl Finnie will draft initial presentation material

    ** Dean Bradford will draft a pledge sheet which will be acceptable to the City

 Communications:

The need for open communications between sub-committees is crucial (sharing of potential names for each sub-committee to approach, avoiding duplication in approaching individuals, organizations, etc.)

• • ** Dean will explore the possibility of designing a web page for posting information.

 Public Announcement:

The formation of the fund-raising committee will be announced at the City Council Meeting May 29. All committee members are welcome to attend the Council Meeting. A local non-profit group will also be pledging their financial support of the project at the Council meeting.

 Next Meeting:

Tuesday, June 13, 2000

Cultural Centre

Rehearsal Room 3

3:00 pm