CONSTITUTION OF THE WRIGHT STATE UNIVERSITY CIGAR GUILD
ARTICLE I Name
The name of this organization shall be "The Wright State University Cigar Guild," (The Guild).
ARTICLE II Purpose
The purpose of The Guild shall be to introduce and educate members to the world of fine cigars. To provide a social setting where people of different backgrounds, with a common interest in fine cigars, can enjoy each others company. To promote the sharing of the knowledge, ideas, and thoughts of its members and nonmembers (speakers, guests, and friends). To provide a setting outside of Wright State University (because the University is smoke free in all of its buildings) where tobacco can be enjoyed in a social, educational, and responsible, adult-like manner. In doing so, to provide an oasis for its members and guests from a campus society that tends to abuse, not appreciate such pleasures. To provide a gateway to the community (local, state, and national) through which positive intercourse may occur. To make this organization (The Guild) a model that other schools will be proud to follow.
ARTICLE III Membership
Any University or non-University person with a sincere interest in the fulfillment of the goals and purposes of The Guild will be considered applicable. No applicant will be denied membership on the basis of race, creed, color, sex, national origin, disability, sexual orientation, inability to pay dues, intended major, or hair color.
ARTICLE IV Offices
President, Vice-President, Secretary, Treasurer, and Sergeant-at-Arms are the offices to be established. Any potential officer must have been a member for at least one quarter, and in good standing to be eligible. Selection will occur at a general meeting by a straight vote of the members present. Any tie will be broken by the President. Members may nominate themselves for any office at that meeting.
ARTICLE V Officers and Duties
President (1) Preside over meetings. (2) Review applications for membership. (3) Take action to ensure the dignity and honor of the Society. (4) Supervise the actions of the Cabinet. (5) Draft any document needed by the Society.
Vice-president (1) Actively pursue guest speakers. (2) Pursue community involvement. (3) Distribute information on Society events.
Secretary (1) Keep minutes at general meetings.
Treasurer (1) Keep accounts, deposit the organization's funds, and make expenditures.
Sergeant-At-Arms- (1) Assist in maintaining the Society's honor and dignity. (2) Insure that all members comply with all University guidelines and local, state, and Federal laws.
ARTICLE VI Conduct
The conduct of The Guild will reflect its sincere commitment to adhere to all rules and regulations governing Wright State University as well as to all local, state, and federal laws. The Guild will not engage in and is completely against any form of hazing, but may tease its members from time to time to insure that all members remain in good humor about school, cigars, and life in general.
ARTICLE VII Amendments
At any general meeting an officer may propose an amendment to be read and voted on. A proposed amendment is passed by a simple majority of the members present and will take effect immediately upon approval by the Director of Student Activities and Organizations.
The Wright State University Cigar Guild
BY-LAWS
ARTICLE I Membership
Section A. Application process. To apply, a person must give his or her name, social security number, major, phone number, and age to any officer of The Guild. The prospective member must then submit to an interview by the membership committee. The applicant will be notified about the outcome as soon as possible.
Section B. Honorary Membership. The President or Vice-President may grant honorary membership to any person they deem worthy. These honorary members are not liable for dues or fees, and are invited to all functions and meetings. For example, a guest speaker may become an honorary member.
Section C. Termination of Membership. Any member can resign from The Guild only if he or she gives notice of this at a general meeting. That member will be liable for any responsibilities taken on before the full completion of their resignation is accepted. However, it should be noted that if any member decides to terminate his or her membership without properly notifying The Guild, there is really nothing The Guild can do save for generally bad-mouthing the former member. The President reserves the right to dismiss any member of the Society at any time if the member exhibits poor taste, unsavory behavior, or violates University guidelines, local, state, or federal laws.
Section D. Terms and status of Faculty-Staff Advisor. The Faculty-Staff advisor will be considered a member of the Society and as such will be subject to the Society by-laws and constitution.
Section E. Reinstatement conditions. A member who has resigned or been dismissed may reapply for membership in the Society by pleading their case at a general meeting and having members vote on their reinstatement. A vote of two-thirds will be required for reinstatement. In the case of a member who was dismissed, he or she must be out of the Society for a minimum of one quarter before reinstatement pleas can be heard.
The Wright State University Cigar Guild
ARTICLE II Committees
Section A. Starting a committee. At a general meeting an officer can propose the formation of a new committee. Members may sign up to be on the committee. The officer who proposed the committee may either assume chairpersonship or appoint a chairperson for the committee.
Section B. Membership committee. This committee will interview the applicants and make a recommendation to the President for final approval.
Section C. Events committee. This committee will be responsible for making arrangements for any Society event including general meetings, socials, and other functions.
ARTICLE III Financial Provisions
Section A. Fees. There are no official dues. Financial provisions will be presented by the cabinet to the members. The members will discuss and suggest goals to be accomplished for that quarter. The cabinet will then vote on the plan of action to pursue.
ARTICLE IV Amendments to By-Laws
Section A. Amendment Process. At any general meeting an officer may
propose an amendment to be read and voted on. A proposed amendment is passed
by a simple majority of the members present, and will take effect immediately.
The Wright State University Cigar Guild
AMENDMENT TO THIS CONSTITUTION
Amendment I-September 22, 1997
Titles of Officers
Henceforth, the President shall be know as the Grand High Poobah, the Vice
President shall be known as the Lesser Poobah, and the Secretary shall
be known as the Poobah Scribe.
Last Updated on November 18, 1997.