LOTUS NOTES / DOMINO - Renaming Issue

You can rename a user with the Administration Process by choosing People - Rename from the tools pane of the Domino Administrator. The following flowchart shows the sequence of Administration Process requests that occur when you rename a person in the Domino Directory. (Boxes represent requests.) The timing shown for each request is the default, which you can customize through the Server Tasks - Administration Process section of the Server document.



Move person's name in hierarchy

Triggered by: Choosing Actions - Rename Person then Request Move to New Certifier in the Domino Directory or by choosing People - Rename from the tools pane of the Domino Administrator.

Carried out on: The server from which you choose Actions - Complete Move.

Carried out: When you choose Actions - Complete Move, in the Name Move Requests view of the Administration Requests database, to move a person's name to another hierarchy.

Result: Approves the move and triggers the "Initiate rename in Domino Directory" request.

Initiate rename in Domino Directory

Triggered by: Choosing a rename action.

Carried out on: The administration server for the Domino Directory.

Carried out: According to the "Interval" setting for the Administration Process in the Server document.

Result: Adds the new name, certificate, and change request to the Person document. Prompts the person to accept the new name upon next server authentication.

Rename person in Domino Directory

Triggered by: Person accessing a server and accepting the new name.

Carried out on: The administration server for the Domino Directory.

Carried out: According to the "Interval" setting for the Administration Process in the Server document.

Result: Updates the person's name in the Domino Directory -- except for Person documents. Posts the "Rename in Person documents" and the "Rename person in Unread Lists" administration requests.

Rename in Person documents

Triggered by: Completion of the "Rename person in Domino Directory" request.

Carried out on: The administration server for the Domino Directory.

Carried out: According to the "Execute once a day requests at" setting for the Administration Process in the Server document.

Result: Updates the name in Domino Directory Person documents.

Rename person in unread list

Triggered by: Completion of the "Rename person in Domino Directory" request.

Carried out on: Each server in the domain.

Carried out: According to the "Execute once a day requests at" setting for the Administration Process in the Server document.

Result: Each server in the domain examines every database on the server and updates the person's name in any unread lists.

Rename in Access Control List

Triggered by: Completion of the "Rename person in Domino Directory" request.

Carried out on: Each server in the domain.

Carried out: According to the "Interval" setting for the Administration Process in the Server document.

Result: Each server in the domain updates the person's name in ACLs of databases for which it is an administration server.

Rename person in Free Time Database

Triggered by: Completion of the "Rename person in Domino Directory" request.

Carried out on: The person's home server.

Carried out: Immediately

Result: The person's name is changed in the Calendaring and Scheduling Free Time Database.

Rename person in calendar entries and profiles in mail file

Triggered by: Completion of the "Rename person in Free Time Database" request.

Carried out on: The person's home server.

Carried out: Immediately

Result: The person's name is changed in their mail file's Calendar Profile and appointment documents. If the person's common name was changed and the common name is in the title of the mail file, the mail file title changes to reflect the new name. If the person is the "chair person" of any future meetings, the name is changed in those appointment documents.

Rename in Reader / Author Fields

Triggered by: Completion of the "Rename in Person documents" request on the administration server for the Domino Directory.

Carried out on: Each server in the domain.

Carried out: According to the "Delayed Request" setting for the Administration Process in the Server document.

Result: Each server in the domain updates the person's name in Reader / Author fields of databases for which it is an administration server and that have the advanced ACL option "Modify all Reader / Author fields" selected.

Delete Obsolete Change Requests

Triggered by: Expiration of the period in which a person can accept a new name, by default 21 days. When you rename the person, you can change the expiration period.

Carried out on: The administration server for the Domino Directory.

Carried out: According to the "Execute once a day requests at" setting for the Administration Process in the Server document.

Result: The Administration Process deletes the word "Pending" from the Change Request field from the Person document.

Timing for Rename a user request

Request	Timing
Move Person's Name in Hierarchy	Requires administrator approval in Administration Requests database
Initiate Rename in Domino Directory	Interval
Rename Person in Domino Directory	Interval
Rename in Person Documents	Execute once a day requests at
Rename Person in Unread List	Execute once a day requests at
Rename in Access Control List	Interval
Rename Person in Free Time Database	Immediate
Rename Person in Calendar Entries and Profiles in Mail File	Immediate
Rename in Reader / Author Fields	Start Executing On Start Executing At
Delete Obsolete Change Requests*	Execute once a day requests at

* Before the Administration Process carries out a rename person request, the user whose name is being changed is prompted to accept the name change. If the user does not accept the name change within a specified period of time, or grace period, the name change request becomes an Obsolete Name Change and is entered in the Administration Requests database as a Delete Obsolete Name Change request.

See also

Rename person - name change refused
Rename person - Cross domain administration request
Managing users
Rename Web user
Approve person's name change request
Administration process requests